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Medical Practices · Dental Offices · Specialty Clinics

Handle the front desk work without hiring.

Front-desk overhead is one of the biggest cost centers in independent practices. I automate appointment reminders, patient intake, and insurance verification so your staff spends time on patients — not paperwork.

See Results →
Free Tool

The No-Show Revenue Calculator

The average practice loses $147K/year to no-shows, late cancellations, and lapsed recall. See your number.

80 appts
10 appts400 appts
$200
$50$800
12%
2%35%
55%
20%90%

Annual Practice Revenue Leak

$144,768

$12,064/mo  ·  10 no-shows/week

vs. Industry Average

$0 below average

12% no-show · 55% recall compliance

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Shows exactly how to recover your $144,768 — delivered within 24 hours.

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Sound familiar?

Front desk overwhelmed with appointment calls and rescheduling

No-shows costing the practice $200–500 per empty slot

Insurance verification taking 30+ minutes per new patient

Post-visit follow-up and review requests consistently skipped

New patient intake forms creating a bottleneck at check-in

Real Use Cases

Real hours recovered.

These are the automations I build most often for medical & dental businesses. Your assessment identifies which ones matter most for yours.

01

Appointment reminders + self-service rescheduling

Before

MA calls each patient 24h before. Patient doesn't answer. No-show happens anyway.

After

Automated SMS reminder sent 48h and 24h out → patient replies to reschedule → slot automatically reopens and re-books.

Typical recovery:~5 hrs/week + reduced no-shows
02

Insurance verification, automated

Before

Front desk calls the insurance carrier for every new patient. 30+ minutes per call, multiple holds.

After

Verification runs overnight via API. Exceptions flagged for human review. Staff sees results at morning huddle.

Typical recovery:~8 hrs/week
03

Patient intake before the appointment

Before

Patient arrives, fills out paper forms. Staff scans and types into EMR. Appointment starts late.

After

Intake forms sent 48h before via SMS → completed online → synced to your EMR automatically.

Typical recovery:~15 min per new patient
04

Post-visit review requests

Before

Reviews rarely requested. Negative ones land on Google unaddressed.

After

24h after discharge → automated review request sent → positive reviews guided to Google, concerns routed internally.

Typical recovery:~2 hrs/month + reputation growth
What Gets Built

Products for Medical & Dental

Every engagement is scoped during your free assessment. Here is what is available for your industry.

Instant Lead Response

Replies to every new inquiry within 60 seconds — web form, email, or missed call — with a personalized message and a booking link. Works while you sleep.

ReplacesManual inbox monitoring
Saves2–4 hrs/week

Appointment Booking Bot

Handles scheduling entirely — qualification questions, calendar availability, confirmations, and reminders — without a single back-and-forth email.

ReplacesPhone tag and scheduling emails
Saves3–5 hrs/week

No-Show Reminder Sequence

Multi-touch SMS and email reminders that cut no-show rates by 40–60%. Automatically reschedules cancellations and logs outcomes to your CRM.

ReplacesFront-desk reminder calls
Saves1–2 hrs/week + recovered revenue

Client Onboarding Pipeline

From signed contract to fully onboarded client — welcome email, document collection, intake forms, kickoff scheduling, and internal task creation. All automatic.

ReplacesManual onboarding checklists
Saves2–4 hrs per new client

AI Website Chat

A trained AI assistant on your site that answers FAQs, qualifies visitors, and books calls — 24/7. Knows your services, pricing, and how you work.

ReplacesMissed after-hours inquiries
Saves5–8 hrs/week in phone screening

Review Request Automation

Sends a personalized Google review request 24 hours after every completed job. Catches happy clients at peak satisfaction — consistently, without anyone remembering to ask.

ReplacesHoping clients leave reviews
Saves1–2 hrs/week + compounding reputation

Insurance Verification Bot

Automatically checks patient insurance eligibility before appointments, flags issues, and notifies staff — so you're never caught off-guard at check-in.

ReplacesManual insurance calls
Saves4–6 hrs/week at front desk

Weekly Business Digest

Automated Monday morning summary of your key numbers — revenue, open leads, overdue follow-ups, and jobs completed. Delivered to your inbox before your first call.

ReplacesManual reporting and spreadsheet pulls
Saves2–3 hrs/week in reporting

Intake Concierge

$297–$997/mo

AI answers every inquiry 24/7 — voice, web form, or text. Extracts a structured brief, runs a conflict check, and books the appointment before your team picks up the phone.

ReplacesMissed after-hours leads + manual intake
Saves3–5 leads/month recovered

We went from three people managing the phones to two — and they're less stressed. The no-show rate dropped by almost half in the first month.

Dental Practice Owner

Free Assessment

Ready to see what you could recover?

Most practices I work with reclaim 10–15 front-desk hours per week without adding headcount. The assessment is free.

No commitment. Written roadmap delivered within 24 hours.

Free 30-min assessment
Written roadmap within 24 hours