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Residential PM · Commercial PM · HOA Management

Run more doors without more staff.

Property management is a communication and coordination business. Most of that communication — tenant requests, vendor dispatching, owner reports — can be automated. I build systems that let you scale your portfolio without scaling your headcount.

See Results →

Free Tool

The Property Revenue Leak Calculator

The average property manager loses $24K/year per 100 units to vacancies and late rent. See your number.

Units under management80 units

10 units1000 units

Avg monthly rent$1,500

$500$5,000

Current vacancy rate8%

1%25%

Residents paying late15%

5%40%

Annual Revenue Leak

$124,200

$10,350/mo · 6 vacant units · 12 late payers

vs. Industry Average

$0 below average

8% vacancy · 15% late rent

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Shows exactly how to recover your $124,200 — delivered within 24 hours.

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Sound familiar?

Maintenance requests flooding the inbox with no triage system

Monthly owner reports taking a full day to compile and send

Lease renewals slipping through the cracks every quarter

Vendor coordination requiring constant manual follow-up

Late rent collections handled inconsistently or forgotten

Real Use Cases

Real hours recovered.

These are the automations I build most often for property management businesses. Your assessment identifies which ones matter most for yours.

Maintenance request intake + vendor routing

Before

Tenant texts or emails. Office staff reads it, decides urgency, calls or emails the vendor, follows up. Takes hours per ticket.

After

Tenant submits request → AI categorizes urgency and type → right vendor notified automatically → tenant gets ETA → owner receives update.

Typical recovery:~8 hrs/week

Monthly owner report generation

Before

PM staff pulls data from multiple systems, formats it into a report, writes commentary, sends individually to each owner. Full-day project.

After

Data pulled automatically from your PM software → report formatted to your template → sent to each owner on schedule.

Typical recovery:~1 full day/month per PM

Lease renewal automation

Before

Someone has to remember to check expiring leases, draft the renewal offer, send it, and follow up if no response.

After

90/60/30-day renewal reminders triggered automatically → renewal offer drafted → follow-up sequence runs until response.

Typical recovery:~3 hrs/week + fewer vacancy gaps

Late rent follow-up sequence

Before

Rent is late. Office manager notices, calls or emails manually. Inconsistent, awkward, time-consuming.

After

Day 1 automated notice → Day 3 follow-up → Day 7 escalation → all documented in your PM system automatically.

Typical recovery:~2 hrs/week + faster collections

What Gets Built

Products for Property Management

Every engagement is scoped during your free assessment. Here is what is available for your industry.

AI Website Chat

A trained AI assistant on your site that answers FAQs, qualifies visitors, and books calls — 24/7. Knows your services, pricing, and how you work.

ReplacesMissed after-hours inquiries

Saves5–8 hrs/week in phone screening

Review Request Automation

Sends a personalized Google review request 24 hours after every completed job. Catches happy clients at peak satisfaction — consistently, without anyone remembering to ask.

ReplacesHoping clients leave reviews

Saves1–2 hrs/week + compounding reputation

Weekly Business Digest

Automated Monday morning summary of your key numbers — revenue, open leads, overdue follow-ups, and jobs completed. Delivered to your inbox before your first call.

ReplacesManual reporting and spreadsheet pulls

Saves2–3 hrs/week in reporting

Tenant Onboarding Automation

Lease signing triggers the full move-in package: welcome email, checklist, utility guide, and a 3-SMS sequence. Every tenant gets the same professional experience — no manual effort per turnover.

Replaces2–3 hrs of manual onboarding per tenant

Saves2–3 hrs per new tenant

Intake Concierge

$297–$997/mo

AI answers every inquiry 24/7 — voice, web form, or text. Extracts a structured brief, runs a conflict check, and books the appointment before your team picks up the phone.

ReplacesMissed after-hours leads + manual intake

Saves3–5 leads/month recovered

“We added 40 units to our portfolio without hiring anyone new. The systems Kevin built handle the communication volume that would have required a second coordinator.”

— Residential Property Manager

Free Assessment

Ready to see what you could recover?

Property management firms typically recover 12–20 hours per week. The assessment takes 30 minutes and the roadmap is yours to keep.

No commitment. Written roadmap delivered within 24 hours.